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Friday, October 24, 2008

Reverse the two words in MS Excel

Here we want to change Shivani Kumar to Kumar Shivani. It can be very useful when you want to change the data of First Name Last Name to Last Name First or vice versa.

Now lets take look at few basic ideas about develop

  1. Right(text, number of characters) function returns number of character of text starting from right. Example: Right(“Shivani Kumar”, 5) will return Kumar as a result
  2. Left(Text, number of characters) function returns number of characters of text starting from left. Example: Left(“Shivani Kumar”, 7) will return Shivani as a result
  3. Length on any text can be determine using LEN(text) function.Example : Len(“Shivani Kumar”) will return 13 as a result.
  4. Now the challenge is to find position of space in the text which can be done using Find(what to find, from where) function. Example : Find(“ “, “Shivani Kumar”) will return 8.

Now, we will combine the entire all the formulas to return reverse of two words.

MS Excel, reverse text trick

Formula: =RIGHT(A3,LEN(A3)-FIND(" ",A3))&" "&LEFT(A3,FIND(" ",A3)-1)

Here, we have learned and used three function viz LEFT(), RIGHT(), FIND(), LEN() which are basic. However, combining all together is an advance step.

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Shortcuts to select Column(s) or Row(s)

I have impressed many in my team by using shortcuts in MS Excel and trust me this is an excellent trick. Also, you cannot remember all the shortcuts by reading them. The best way to learn shortcuts is learn one at a time and make sure that you bring that in practice.

Press Ctrl + Space key to select the entire column

Press Shift + Space key to select the entire row

Remember you can expand your selection by pressing shift key and arrows keys. A

After consciously trying few times, you will master this shortcut and whenever you need to select a column or row you will press Ctrl+Space and Shift + Space.

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Wednesday, October 15, 2008

Find Day name in Excel

During this post we will try to find out methods to find Enclosed below are Four ways to find day name in Excel. Last one is easiest and very useful. During first way we will also attempt to write a VBA code which is a user define function.

1. Using VBA/User define function.

Public Function DayName(iDate As Date) As String
Day (iDate)

Select Case Weekday(iDate)
Case 1
DayName = "Sunday"
Case 2
DayName = "Monday"
Case 3
DayName = "Tuesday"
Case 4
DayName = "Wednesday"
Case 5
DayName = "Thursday"
Case 6
DayName = "Friday"
Case 7
DayName = "Saturday"
End Select

End Function

Enclosed at the bottom of post is example file with all three methods. To view code of user define function, press Alt + F11 key.

2. Using Lookup function.
Please look at the image below
Formula : = LOOKUP(WEEKDAY(A2), {1,2,3,4,5,6,7},{"Sunday","Monday","Tuesday","Wednesday","Thursday","Friday","Saturday"})

2. Using Choose function.
Please look at the image below


Formula : =CHOOSE(WEEKDAY(A2),"Sunday","Monday","Tuesday","Wednesday","Thursday","Friday","Saturday")
2. Using Text function.
Please look at the image below


Formula: = Text(A2, "DDDD")

Note: this is one method suggested to me via comment. Hence I always appreciate comments. Also, you can subscribe via email.

Click here to download example

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Sunday, October 12, 2008

Offset Function MS Excel

Offset Function and its uses

In the simple words, OFFSET function returns the value in cell which is certain number of rows and column aways from base(reference cell) cell. Also, it can provide you with range when used with other functions like sum, avg, etc.

Offset require the following parameter

  1. Reference:  Reference is place where you with to place your Offset Origin
  2. Row:  Row from where you start  the Offset
  3. Col : Column from where you start the Offset
  4. Height:  Height of the range (which will be an numeric)
  5. Weight : Weight of the range
  6. Now lets look at the following example which describe the Offset function.
  7. In the following example offset is starting at cell C2,
  8. Referece = C2
  9. Row= 1  which means next row to C2 ->C3
  10. Column =-1 which means the one column before C3 which is B3
  11. Since we are only using Offset  to return value we will provide height as 1.

Height parameter is useful when we want range to be returned as a reference.  Like when you want to provide dynamic range to SUM function or Data Validation.

Please download the example to see examples on dynamic range.

Offset Function

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Saturday, October 11, 2008

Contact Me

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Wednesday, October 8, 2008

Now, Submit your MS Excel tips

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Tuesday, October 7, 2008

Uses of Indirect Function in Excel

Here, we are trying to explore the help on INDIRECT function in MS Excel. The MS Excel help example listed below is free to download. Please use that as it will help in clarifying your doubts indirect function

  1. Indirect() basically needs the reference like A4
  2. Suppose if you try =Indirect(“A4”) in the cell B2 then it will return value present in A4
    Also, I have enclosed the excel with example with application of indirect formula. I am sure this example would help you in using this formula on the job scenario.

Click here to download Example

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Shade alternate rows using conditional Formatting

This post is very useful when you want to make your reports look really professional without spending lot of time. There are many templates provided by Microsoft which has alternate shaded rows.

MS Office 2003:

1. Select all the row and columns using CTRL + A keys on keyboard or by clicking on top left hand side corner.
2. Click on Format Menu -> Select Condition Formatting.
3. From the drop down, select the option Formula.
4. Enter the Formula enter =MOD(ROW(),2)
5. Row() function returns the number of row 1, 2, 3 and so on and Mod function basically return you the remainder after the division by 2

  • Mod ( 1 ,2 ) will return 1
  • Mod(2,2) will return 0
  • Mod (3,2) will return 1

6. Click on format button
7. Select the patterns tab and select the suitable color
8. Click on Ok and Ok.

In the above example, we learned two functions ROW() and MOD(). In future, I will post more functions which will use these functions in combination with other functions.

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Thursday, October 2, 2008

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